Making a Booking - How to book with Sun Gate Tours

If you want to book any trek (Lares, Salcantay, Choquequirao, Ausangate, Huchuy Qosqo, Vilcabamba and Qeros Trek) please send us the following information.

We can ONLY guarantee your reservation AFTER receiving a CANCELATION DEPOSIT BOOKING and each person´s personal information Listed below and if applicable ISIC student card or details by FAX or E-MAIL.

First step: Fill in the below and email it to us. Details should be filled in for each group member. Please do not make a reservation until you have all the details below. We cannot accept a booking without all the names, nationalities, passport numbers and ages.

Application Form:
YOU MUST FILL IN A RESERVATION FORM FOR EVERY PERSON. (Exactly as indicated in your valid passport), reservations can only be confirmed (without exception):

Trek Title: (Example Lares to Machu picchu 4 days)
- Trek departure date:
- We require a free transfer from the airport to our hotel: Yes/No
- Our flight arrival details are (only required for persons wanting an airport
transfer):
- We will be staying at the following hotel in Cusco:

- Complete names (as in your passport).
- Passport Nationality:
- Passport Number
- Age.
- Occupation
- Gender
- Student card ISIC: No/Yes (you can scan your student card and send us
to the e-mail).
- Vegetarian special diet meals required: No/Yes (if yes please give
details)
- Sleeping bag rental US$5 per day: No/Yes
- I prefer Single Tent US$45: Yes/No, I want to shared (2 people in each)
- Would you like to hire an extra horse? US$ 15 a day: Yes/No
- Deposit of US$ 200 per person.
- Observations

Email the above information to us at: sales@sungatetours.com

IMPORTANT NOTE: We have received feedback from many clients saying that our confirmation emails are often directed to their spam folder rather than their inbox. To ensure that you receive our reply, please modify your Junk or Spam filter settings to allow the incoming sales@sungatetours.com email address. You may also want to add this email address to your list of known contacts.

Second step: Confirmation of trek availability and deposit details
Our Travel Agent (Seller) will send you confirmation of trek availability and deposit details by email within 24 hours. We will also include details of how to pay the deposit (US$200 per person) and the date by which you must send it. We will usually ask you to pay the trek deposit within 2 days of us accepting your trek booking. Do not send any money until we have confirmed your trek dates by email.

Third step: Payment of the trek deposit
Methods of paying the trek deposit are as follows. We will send you more detailed information about how to pay your trek deposit with our trek confirmation email.
(1) The deposit will be paid by our VISA Payment On-Line.
Payment On-Line, Visa card please Add 8% to your initial bill as it is a peruvian bank commission charged, Thank you (you can do this pay in our web site).
(2) Western Union money transfer.
The method of payment depends on which country that you are sending the money. From the USA, Canada, UK, Ireland, Australia, France, Netherlands & Norway you can make the money transfer online. Just visit the website www.westernunion.com and follow the instructions. Visa and MasterCard can be used. The charge is less if you go directly to a local Western Union agent in your town and pay in cash. For countries other than those mentioned above you will have to go to the office of your local agent to pay the deposit.
Using Western Union, you must wire the money using the following information:
- First Name: Julio
- Last Name: Ortiz Serrano
- Address: Calle Triunfo 338, Office A-1, City: Cusco / Country: Peru
- Telephone: +51 84 232046
After you have sent your deposit, please email us the Money Transfer Control Number that Western Union will give to you.

(3) Bank Transfer (contact us to send our bank details)
We can only accept payments by bank transfer to our Peru bank account for amounts greater than US$500. Please also add an additional US$18 to the transfer amount since this is the commission charged by our bank to receive the money. (Ask about Bank details).

Fourth step: Confirmation letter of the trek and deposit
We will send you a confirmation letter of the trek and deposit (with the signing of our representative), when we receive all requirements above. You have to print this document to show in our office in Cusco.

Fifth step: The final payment
Come to Cusco and pay the remaining trek balance. You can pay the balance of the trek at our offices in Cusco (minimum of 2 days before trek departure before 7pm). Payment can be made in cash US$, local currency (Peruvian Soles) or American Express Travel Checks (3% commission charged). You can withdraw cash in either US$ or Peruvian soles from one of the many ATM machines in Cusco (Visa, MasterCard, etc).

Note: These prices are subject to changes due to possible Goverment entrance fees increases occuring before these dates. If any of the 4 third party costs listed above change to increase the cost of the trek we will immediately update the trek price listed on our website. We will email all of our clients effected by the price increase who will be liable for paying the increased cost of the Inca Trail trek upon arrival in Cusco.

How to book any trek with Sun Gate Tours?